Accounts Payable Specialist

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

The Accounts Payable Specialist is responsible for managing and processing the Carriage Service’s vendor invoices and ensuring accurate and timely payment. This role requires verifying and reconciling transactions and ensuring compliance with company policies and procedures. The Accounts Payable Specialist plays a critical role in the Carriage’s financial operations by ensuring the smooth handling of all payments, resolving discrepancies, and providing support for month-end and year-end closing activities.

Compensation: $30+ per hour (Overtime eligibility)

Job Type: Full-Time 6+ month contract to hire (Hybrid) work from home on Friday's

Location: Houston, TX 3040 Post Oak Blvd (Corporate Office)

Key Responsibilities:

• Accurately enter and process vendor invoices into the accounting system.
• Verify invoice details such as amounts, vendor information, and approval, ensuring compliance with internal policies.
• Match purchase orders and receipts to invoices to confirm accuracy.
• Process payments (via checks, wire transfers, ACH, etc.) in a timely and efficient manner.
• Maintain accurate and up-to-date vendor records in the system.
• Serve as the main point of contact for vendors, addressing inquiries, resolving discrepancies, and ensuring timely payment.
• Monitor vendor accounts to ensure payments are up to date.
• Reconcile vendor statements to identify and resolve any issues or discrepancies.
• Review and process employee expense reports, ensuring they adhere to company policies.
• Verify receipts, approval levels, and appropriate general ledger coding.
• Assist with month-end closing by preparing accounts payable accruals and reconciliations.
• Provide support for year-end audit, including pulling necessary documentation and assisting auditors with AP-related questions.
• Ensure all accounts payable activities adhere to company policies, procedures, and internal controls.
• Assist in implementing and maintaining internal controls over the AP process.
• Reconcile AP subledger to the general ledger and investigate any variances.
• Generate and maintain accurate reports on the status of accounts payable transactions and aging reports.
• Prepare weekly/monthly payment runs, ensuring payments are made on time and approved by management.
• Coordinate with the treasury team to ensure proper cash flow management for payment processing.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field (preferred but not required).
• High school diploma or GED with relevant experience may also be considered.
• 2-4 years of experience in accounts payable or a related accounting function.
• Experience with accounting systems and ERP software such as Microsoft Dynamics or similar.
• Experience with OCR applications a plus.
• Familiarity with three-way matching, purchase orders, and vendor reconciliations.
• Strong attention to detail and high degree of accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (particularly Excel) and accounting software.
• Strong communication and problem-solving skills.
• Ability to work independently and in a team environment.